General Job Description
Provides administrative support to the daily operations of assigned section/division. Performs a wide variety of clerical duties. Interacts with employees and vendors when answering questions, obtaining/distributing information or coordinating department programs/projects. Assists management with human resources and budgetary responsibilities.
- Duties for this Position
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- 1. Provides administrative support to the daily operations of assigned department. Performs a wide variety of clerical and word processing duties such as heavy telephone and over the counter interaction with external and internal parties, processing paperwork and entering data into various County databases.
2. Responds to requests for information from supervisory staff, employees, or the general public. Answers questions related to the department’s activities, programs, policies and procedures. Conducts follow-up research to retrieve answers and supporting information.
3. Performs various fiscal activities including monitoring and submitting requisitions for supplies and materials and initiating purchase orders. Makes training arrangements.
4. Serves as a liaison between division/department and external suppliers and vendors. Coordinates department activities with suppliers/vendors. Monitors contracts to ensure timely completion and accurate payment schedules.
5. Verifies time sheets, investigates questionable data. Initiates and tracks new hire process.
6. Participates in the annual budget development process by gathering data, compiling information, monitoring expenditures according to budget guidelines and ensuring adherence to department budget.
7. Participates in special projects as assigned.
8. Serves as backup for various staff positions in their absence. Must be cross trained in both Civil and Criminal procedures in order to assist both internal and external customers.
9. Performs other duties as required.
10. Adheres to assigned work schedule as outlined in the Department and county attendance policies and procedures, ensures all behaviors comply with the County’s Personnel Rules and Regulations.
11. Maintains confidentiality.
- Position Minimum Requirements
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- High school diploma or GED, 2years clerical experience, computer knowledge.