Career Details

REGISTER OF DEEDS

ADMINISTRATIVE ASSISTANT
posted : 04/15/2025
Status :
Open
Close Date :
05/30/2025
Salary :
32,500 - 42,500
Type :
FULL TIME
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General Job Description

Under general supervision, performs a variety of complex administrative and clerical duties in order to ensure effective and efficient office operation. Provides a high level of customer service to the Register of Deeds clients via the telephone, internet, or in person. Provides assistance to supervisors, co-workers, and the general public as required. Responsibilities include, but are not limited to customer service, data entry, recordation of documents, quality control of document images, quality control of indexed data, verification of outgoing customer service requests and recordings, servicing of public equipment, and records maintenance. Performs other job-related duties as required. Employee will begin by working primarily at one workstation and expand knowledge and job functions with length of service as employee is cross trained in limited areas and responsibilities of the Register of Deeds Department.

Duties for this Position
  • Provide a high level of customer service to the Register of Deeds clients via the telephone, internet, or in person.
  • Professionally and cordially greet and direct walk-in customers as needed.
  • Professionally and cordially answer phone lines and assist customers.
  • Record documents across the counter and electronically according to SC State Statutes.
  • Provide assistance to supervisors, co-workers, and the general public as required.
  • Review recordings during the quality control process for recording accuracy.
  • Review images of recorded documents to ensure best quality image obtained.
  • Scan plats and accurately import images to the correct book/page reference.
  • Verify mailings of documents and prepare them for mailing.
  • Monitor the “Queue List” to make sure that all work that was recorded has passed through the Quality Control process before it is returned to the customer.
  • Responsible for returning recorded instruments back to the correct customer.
  • Accurately index and verify recorded documents after recording to effectively support search and retrieval.
  • Redact personal identifying information from recorded documents.
  • Be a flexible team player ready to work in queues and at various workstations as needed.
  • Perform other job duties as required.
  • Will be cross trained in limited areas and responsibilities of the Register of Deeds.
  • Meet team/departmental performance standards.
Position Minimum Requirements
  • Associate degree in secretarial science or equivalent, and one year of general office/clerical experience or high school diploma and three years of clerical/general office experience, or any equivalent combination of training, experience, knowledge and abilities.
  • Applicants must have extensive knowledge with computers and office software packages.
  • Applicants must be able to communicate effectively in both oral and written form.
  • Preferred candidates must be able to accurately type 60 – 75 words per minute and possess great attention to detail.
  • Must be adaptive to workplace changes either from process updates or from work environment changes.
  • Must have the ability to work independently as well as in a team environment.
  • Must be able to pass the required pre-employment physical and background check.