General Job Description
Under limited supervision, supervises and assists clerical personnel with daily routine duties and problems; reviews work of subordinates for accuracy and completeness.
- Duties for this Position
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- Directly supervises the entire Index/Verification Team.
- Delegates and organizes job responsibilities; monitors, advises, evaluates work of subordinates ensuring all responsibilities and compliance of them.
- Provides education, training, and motivation to staff members.
- Maintains staff statistics and files, completes monthly statistical reports for management, and provides feedback to staff.
- Holds documented conferences with staff members as needed. Prepares disciplinary reports when necessary.
- Holds team meetings with staff members; allocates staff where needed by preparing and distributing temporary job assignments.
- Adds corporate codes to the software system for indexing purposes.
- Makes corrections to the Master Indexes within the software.
- Performs overrides or revisions within recording transactions to correct staff errors.
- Assists with job related duties including but not limited to: answering telephone calls, answering patron questions, assisting with problems found within the indexes, and helping team members with problem transactions.
- Provides staff coverage at the recording desk and customer service for Customer Service Team meetings.
- Prepares yearly employee evaluations of team members.
- Coordinates and administers the ROD Records Retention Schedule with Horry County Records Management Department and SC Department of Archives.
- Performs other job-related duties as required.
- Reports to the Deputy Register of Deeds and serves as a team member of senior leadership.
- Position Minimum Requirements
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- Associate degree and three years of progressively responsible experience or a high school diploma and five years of progressively responsible experience, or any equivalent combination of education, training, and experience which provides the required skills, knowledge and abilities. Must display knowledge of recorded deeds, mortgages, liens and land records or related educational experience.
- Must have knowledge of the statutory requirements for the recordation of all instruments recorded in the Register of Deeds Office.
- Must exhibit good leadership skills and team building skills
- Must be able to type accurately
- Must be able to communicate effectively in both oral and written form.
- Must be able to pass the required pre-employment physical and background check